Stoked Headquarters Pty. Ltd. Media and Social Media Policy

At Stoked HQ, photography and video are a core part of our services. We capture footage to help you progress in your surfing and, where you agree, to celebrate our community through promotional sharing.

  1. Educational Media (Mandatory)

    1. Video analysis and photographs form part of the coaching process.

    2. By booking a Service, you agree that Stoked HQ may capture and use Media for educational purposes, including video analysis, feedback, and skill progression.

    3. This use is governed by our Terms & Conditions https://www.stokedhq.com.qu/terms-and-conditions and Waiver & Release https://www.stokedhq.com.qu/terms-and-conditions .

  2. Promotional Media (Optional – Consent Required)

    1. Stoked HQ may also wish to use Media for marketing and promotional purposes, including but not limited to our website, social media platforms (e.g. Instagram, TikTok, Facebook, YouTube, LinkedIn), print and digital publications, and events.

    2. Promotional use is only permitted where you (or your parent/guardian if you are under 18) have signed the Media Consent & Release Agreement https://www.stokedhq.com.au/media-consent-and-release.

    3. By signing, you grant Stoked HQ a broad licence to use, adapt, and share Media for promotional purposes.

  3. Minors (Under 18)

    1. Where a Participant is under 18 years of age, the Media Consent & Release Agreement must be completed and signed by their parent or legal guardian

    2. Without this parental/guardian consent, no Media of a minor will be used for promotional purposes.

    3. Stoked HQ complies with Victorian Child Safe Standards and related privacy obligations in relation to the collection and use of Media featuring minors.

  4. Sharing & Re-Sharing

    1. If you tag Stoked HQ, mention us by name, or otherwise publicly share Media that includes Stoked HQ, our staff, or content created by Stoked HQ, you automatically grant Stoked HQ an irrevocable, royalty-free licence to re-share, repost, and use that Media on our official platforms, including but not limited to Instagram, Facebook, TikTok, YouTube, LinkedIn, our website, and newsletters.

    2. In these circumstances, your decision to publicly share the Media will override (nullify) any limitation or restriction you may have placed on promotional use through the Media Consent & Release Agreement.

    3. This rule is consistent with our Terms & Conditions, which state that any Media you publish or tag us in can be lawfully re-shared by Stoked HQ.

    4. Once Media is shared publicly, Stoked HQ cannot control how it may be copied, reposted, or redistributed by third-party platforms or other users.

  5. Revocation of Consent

    1. You may revoke consent at any time by written notice to hello@stokedhq.com.au. Revocation will apply to future use only.

    2. Media already printed, published or distributed prior to revocation may continue to be used, and Stoked HQ cannot control or be held responsible for how such Media may have been shared, copied, or redistributed by third parties.

  6. Legal Standing

This Media Policy is an overview only. The legally binding terms governing promotional Media are contained in the Media Consent & Release Agreement https://www.stokedhq.com.au/media-consent-and-release, which must be reviewed and signed before any promotional use occurs.